Privacy Policy

1. Policy Statement
   1. Snaresbrook Prep School Limited is deemed to be the “data controller” for all personal information processed by staff, students, suppliers – as defined in UK data protection legislation. The school is situated at 75 Woodford Road, London E18 2EA. All “personal data” and/or “special category data” (as defined in the legislation) are processed in order to provide education for students and any associated services in exercising due diligence to the students. All processing is conducted in accordance with current laws/regulations.
   2. The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:some text
      1. Performance of a contract with you: Where we need to perform the contract we are about to enter into or have entered into with you.
      2. Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests, for example to prevent fraud and enable us to give you the best and most secure customer experience. We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
      3. Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that we are subject to. We will identify the relevant legal obligation when we rely on this legal basis.
      4. Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to an email newsletter.
   3. The school may share data with third parties in the provision of its services – for example (but not exclusively) the local authority – or in its own administration – for example (but not exclusively) to employ staff. It may be necessary to share data with other public authorities as may be required by law and/or to prevent harm to the individual. The school does not accept liability for any processing by any third party outside the school remit.
   4. In accordance with legislation we have completed a cookie audit on our website. We use these internet files with Google Analytics to monitor and improve our website. We cannot accept any responsibility for any processing by these sites.
   5. The school collects and/or processes substantial volumes of personal data on students and those related to them as well as staff. Data is retained as long as they are relevant to the reasons for collection. Some data is collected for government statistics. Certain data are retained for a period dictated by Statute. All feasible security measures are in place. All destruction of data is by secure means.
2. Your Rights
   1. None of the above affects your rights under the legislation, in particular your right to access the data we hold on you. If you wish to obtain a copy of your data, please submit this request in writing/email to the school office. Please include enough information to enable us to identify you and search for appropriate data. You also have the right to:
   2. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
   3. Request erasure of your personal data in certain circumstances. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully, or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
   4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object.
   5. You also have the absolute right to object any time to the processing of your personal data for direct marketing purposes.
   6. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
   7. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
   8. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:some text
      1. If you want us to establish the data's accuracy;
      2. Where our use of the data is unlawful, but you do not want us to erase it;
      3. Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
      4. You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
   9. If you are dissatisfied with the above, have queries about our data protection procedures or wish to lodge a complaint, please contact the school in the first instance. Thereafter you have the right to submit a complaint to the Supervisory Authority, the Information Commissioner’s Office (ICO):

The Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Microsoft Clarity Privacy Policy

We partner with Microsoft Clarity and Microsoft Advertising to capture how you use and interact with our website through behavioural metrics, heat-maps, and session replay to improve and market our products/services. Website usage data is captured using first and third-party cookies and other tracking technologies to determine the popularity of products/services and online activity. Additionally, we use this information for site optimisation, fraud/security purposes, and advertising. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.

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